Best Workgroup Printers in 2025 — Built for Shared Workspaces
When your team needs a printer that’s fast, reliable, and equipped for high‑volume tasks, a workgroup printer is your go-to choice. These robust devices are designed for multiple users, offering fast speeds, network connectivity, expandable paper paths, and durability to handle daily demands. Here are our top picks that balance performance, security, and operational efficiency.
Best Printers To Buy for Workgroup
Xerox VersaLink B600DN
Key Specs: 55 ppm (mono), 1200 dpi, 700-sheet standard capacity, Ethernet, optional 2nd tray.
Why It’s Great: Lightning-fast printing and large paper capacity for streamlined group workflows.
Extra Insight: Built with enterprise-class uptime and smart security—ideal for shared office environments.
Kyocera EcoSys P6230cdn
Key Specs: 30 ppm (color), 1200 dpi, 500-sheet tray, dual‑band network.
Why It’s Great: Low total cost of ownership with ultra‑long‑life components, including drum and toner.
Extra Insight: Exceptionally reliable for mixed-class output—color when needed, mono when not.
Brother HL‑L5100DN
Key Specs: 40 ppm (mono), 1200 dpi, 300-sheet tray, Gigabit Ethernet.
Why It’s Great: Compact yet powerful—this laser keeps desks uncluttered without sacrificing workload capability.
Extra Insight: Compact form but plenty of stamina, ideal for tight spaces with big demands.
HP LaserJet Pro MFP M227fdw
Key Specs: 28 ppm (mono), 600 dpi, 300-sheet tray, Wi‑Fi, ADF + scanning.
Why It’s Great: Multifunction versatility with wireless convenience in a small package.
Extra Insight: Perfect for small teams needing print, scan, and copy in one reliable hub.
Oki C650
Key Specs: 35 ppm (color), 1200 dpi, 250-sheet tray, Ethernet.
Why It’s Great: Heavy-duty, workgroup-ready with huge monthly duty cycle and banner-printing up to 3.5 m.
Extra Insight: Great for marketing departments or teams needing occasional wide-format and signage prints.
Xerox C235 (Multifunction)
Key Specs: 24 ppm (color), 600 dpi, 250-sheet tray + 50-sheet ADF, Ethernet/Wi‑Fi.
Why It’s Great: Compact MFP with network-ready interface and advanced security for shared access.
Extra Insight: Best for hybrid setups where space is at a premium and security is essential—tested and praised for its build and UI.
Brother MFC-L8900CDW
Key Specs: 33 ppm (color), 1200 dpi, 250-sheet tray + 80-sheet ADF, Wi‑Fi + Ethernet.
Why It’s Great: All-in-one powerhouse with strong color accuracy and high-volume support.
Extra Insight: Designed for more dynamic offices needing reliable color co-administration in each print cycle.
Canon imageCLASS MF743Cdw
Key Specs: 28 ppm (color), 1200 dpi, 250-sheet cassette + 50-sheet ADF, Wi‑Fi + Ethernet.
Why It’s Great: Sharp print quality with a user-friendly tablet-style interface.
Extra Insight: Great for teams wanting color output with fast first-page times, backed by solid Canon support.
Comparison Table
| Model | Speed | Max Resolution | Tray Capacity | Network Interfaces | Highlights |
|---|---|---|---|---|---|
| Xerox VersaLink B600DN | 55 ppm mono | 1200 dpi | 700 sheets | Ethernet | Fastest mono, high-capacity |
| Kyocera EcoSys P6230cdn | 30 ppm col | 1200 dpi | 500 sheets | Ethernet | Ultra-low cost, long lifespan |
| Brother HL-L5100DN | 40 ppm mono | 1200 dpi | 300 sheets | Ethernet | Compact yet robust |
| HP LaserJet Pro M227fdw | 28 ppm mono | 600 dpi | 300 sheets | Wi-Fi, Ethernet | MFP versatility in small footprint |
| Oki C650 | 35 ppm col | 1200 dpi | 250 sheets | Ethernet | Heavy-duty, banner print capability |
| Xerox C235 MFP | 24 ppm col | 600 dpi | 250 sheets + ADF | Wi-Fi, Ethernet | Compact, secure, multifunction |
| Brother MFC-L8900CDW | 33 ppm col | 1200 dpi | 250 sheets + ADF | Wi-Fi, Ethernet | High-volume color MFP |
| Canon imageCLASS MF743Cdw | 28 ppm col | 1200 dpi | 250 sheets + ADF | Wi-Fi, Ethernet | Sharp output, intuitive interface |
Final Thoughts
- Fastest mono workhorse: Xerox VersaLink B600DN—lightning speed and bulk capacity.
- Most cost-efficient over time: Kyocera EcoSys P6230cdn with rugged design.
- Compact and reliable mono: Brother HL-L5100DN—non‑stop day-to-day performance.
- Best all-in-one value: HP MFP M227fdw—print/scan with wireless ease.
- Most durable for creative tasks: Oki C650—handles banners and color with durability.
- Security-savvy small office: Xerox C235—advanced control in a small MFP.
- Color performance leader: Brother L8900CDW—for mixed monotask color needs.
- User-friendly interface pick: Canon MF743Cdw—great UI and sharp prints.
FAQs
What defines a workgroup printer?
A printer engineered to manage high-volume requests from multiple users, featuring fast print speeds, expanded trays, network integration, and enterprise-grade durability.
How many users should a workgroup printer support?
Typically up to 10–30 active users, though the exact figure depends on the job rate and model.
Is network (Ethernet/Wi-Fi) mandatory for a workgroup printer?
Yes — secure and reliable network connectivity is essential for multi-user environments.
Should I choose mono or color for a workgroup?
Choose mono for text-heavy loads and maximum speed/cost efficiency. Opt for color if your team needs graphics, marketing materials, or reports.
What is a good monthly duty cycle for workgroup use?
Aim for ≥30,000 pages, with higher capacities preferred for heavy-duty environments.
