Best Workgroup Printers (2026) — Built for Shared Workspaces
A “workgroup printer” isn’t just a faster printer. It’s a printer designed to survive:
- multiple users
- long days of back-to-back jobs
- heavier monthly volumes
- real IT requirements (security, management, fleet tools)
The mistake most teams make is buying a “good home office printer” and expecting it to behave like an office workhorse.
This guide is built around what actually matters for workgroups: duty cycle vs recommended volume, paper handling, toner economics, security, and manageability.
Written for a global audience and updated for 2026.
Quick Picks (TL;DR)
- Best overall monochrome workgroup printer: HP LaserJet Enterprise M611dn
- Best value workgroup workhorse (low cost per page): Brother HL-L6415DW
- Best “IT-friendly” mid-range mono workgroup: Lexmark MS632dwe
- Best compact modern workgroup mono: Xerox B410
- Best color workgroup printer (print-only): HP Color LaserJet Enterprise 5700dn
- Best workgroup all-in-one (print + scan/copy): Canon imageRUNNER ADVANCE DX C357iF series
What makes a printer a true “workgroup” model
1) Recommended monthly volume matters more than “duty cycle”
You’ll see two numbers:
- Duty cycle: the maximum the printer can physically handle.
- Recommended monthly volume: where it stays reliable long-term.
For teams, recommended monthly volume is the number you care about.
2) Paper handling is a productivity feature
A workgroup printer should have:
- a real main tray (often 500+ sheets)
- an MP/bypass tray
- expansion options (extra trays) if the team prints a lot
3) Toner economics (the hidden price)
Workgroup printers win because:
- high-yield toners exist
- cost per page stays predictable
- consumables are designed for volume
4) IT & security are not optional anymore
Look for:
- secure boot / firmware validation
- network security features
- strong management tools
Best Workgroup Printers (2026)
HP LaserJet Enterprise M611dn
Why it’s here: One of the clearest “real workgroup” picks in 2026: fast, enterprise-grade, and designed for sustained office output rather than occasional home printing.
Who it’s for: Mid-size teams that print a lot of documents and want reliability with strong security posture.
What it solves:
- Very fast print speeds (HP lists up to 65 ppm in the M611 class, depending on region/config)
- Enterprise security features and fleet readiness
- Strong paper handling options for busy teams
Trade-offs: Print-only (no scanning). It’s priced like an enterprise machine.
Brother HL-L6415DW
Why it’s here: If you want a workgroup laser that keeps running with lower ongoing costs, Brother’s HL-L6415DW is a standout. It’s built for business printing and supports very high-capacity toner options.
Who it’s for: Offices that want a dependable mono workhorse with excellent total cost of ownership.
What it solves:
- Very fast mono printing (Brother rates 52 ppm)
- Big standard input and strong expansion options (Brother lists 620-sheet standard input, expandable up to 2,700)
- Great for teams that print constantly (invoices, tickets, admin docs)
Trade-offs: UI and “smart features” are simpler than enterprise HP/Lexmark.
Lexmark MS632dwe
Why it’s here: Lexmark’s workgroup lasers are often chosen for manageability and predictable business behavior. The MS632dwe hits a strong middle ground for teams.
Who it’s for: Teams that want an IT-friendly printer with clear “recommended monthly volume” guidance.
What it solves:
- Strong recommended monthly page volume (Lexmark lists 2,000–20,000 pages)
- Solid speed class with business-focused features
- Good fit for offices that care about management and security
Trade-offs: Usually costs more upfront than value-first models.
Xerox B410
Why it’s here: A compact modern monochrome laser that still aims at real office volume. It’s a good fit when you need workgroup performance without a huge machine.
Who it’s for: Small teams that need reliable mono printing with a modern feature set and a smaller footprint.
What it solves:
- Strong mono speed class and fast first-page-out (Xerox lists first page as fast as ~5.4 seconds)
- Crisp office text output with solid driver support
- Better “office feel” than typical home-office lasers
Trade-offs: Not as expandable or “fleet enterprise” as the highest tiers.
Best color workgroup printer
HP Color LaserJet Enterprise 5700dn
Why it’s here: When a team needs color charts, client-facing docs, signage, and internal decks, enterprise color lasers exist for a reason. This is a serious color workhorse category.
Who it’s for: Teams printing regular color documents who want enterprise-grade reliability and security.
What it solves:
- Enterprise color output for office documents and marketing-style pages
- Strong management and security posture
- Built for steady workgroup volume
Trade-offs: Color toner is expensive—this category is about reliability and capability, not “cheap color.”
Best workgroup all-in-one (print + scan/copy)
Canon imageRUNNER ADVANCE DX C357iF series
Why it’s here: Many teams don’t just print—they scan constantly. Canon’s ADVANCE DX line is built around office workflows (scan-to destinations, permissions, and fleet management) rather than consumer convenience.
Who it’s for: Offices that want a true shared device: printing, copying, and high-speed duplex scanning in one.
What it solves:
- Strong office UI and workflow design (10.1″ panel on many configs)
- Canon lists high duplex scan speeds (up to 200 ipm at 300 dpi in the series brochure)
- A solid fit for shared use in admin-heavy environments
Trade-offs: Bigger, more expensive, and often sold through business channels.
How to pick the right workgroup printer (fast checklist)
Choose monochrome if:
- 80–95% of what you print is text
- you want the lowest running costs
Choose color workgroup if:
- you print decks, charts, brochures, signage
- color is part of the job (not occasional)
Choose a workgroup MFP if:
- scanning is daily work
- you want one shared device instead of separate printer + scanner
Always verify these before buying:
- your required paper sizes (A4/Letter/Legal)
- tray capacity and add-on trays if needed
- high-yield toner availability in your country
- wired Ethernet if you’re deploying in an office
Recommended picks by scenario
- Best enterprise mono workhorse: HP LaserJet Enterprise M611dn
- Best value mono workgroup with low running cost: Brother HL-L6415DW
- Best IT-friendly mono for offices: Lexmark MS632dwe
- Best compact workgroup mono: Xerox B410
- Best color workgroup print-only: HP Color LaserJet Enterprise 5700dn
- Best shared office MFP: Canon imageRUNNER ADVANCE DX C357iF series
Comparison Table
| Printer | Type | Best for | Biggest strength | Main trade-off |
|---|---|---|---|---|
| HP LaserJet Enterprise M611dn | Mono laser (print-only) | Enterprise mono workgroups | Speed + security posture | Print-only, premium price |
| Brother HL-L6415DW | Mono laser (print-only) | Value + high volume | Great TCO + big paper options | Less “enterprise” UI |
| Lexmark MS632dwe | Mono laser (print-only) | IT-friendly offices | Clear recommended volume range | Higher upfront cost |
| Xerox B410 | Mono laser (print-only) | Compact workgroups | Modern compact office laser | Less expandable |
| HP Color LaserJet Enterprise 5700dn | Color laser (print-only) | Office color documents | Enterprise color + security | High color toner costs |
| Canon iR-ADV DX C357iF | Color MFP | Scan-heavy workgroups | Duplex scanning + workflow | Bigger & often channel-sold |
Conclusion
If you want a “no excuses” monochrome workgroup printer, the HP LaserJet Enterprise M611dn is the enterprise-grade anchor pick.
If you want the best balance of volume printing and total cost of ownership, the Brother HL-L6415DW is the practical workhorse.
For offices that care about manageability and predictable business behavior, Lexmark MS632dwe is a strong IT-friendly option, while the Xerox B410 is an excellent compact modern pick.
And if your team needs color daily, choose a true color workgroup machine like the HP Color LaserJet Enterprise 5700dn—or go straight to a shared workflow device like Canon imageRUNNER ADVANCE DX C357iF if scanning is constant.
